Administration

Administration is responsible for the management and operations of the Association. The Administration Department provides for the General Management of all eleven (11) Association Departments.

• • Daily interaction with members regarding account status and billing inquiries.
  • Administration of Boat Slip Lease Agreements and collection of associated fees.
  • Issuance of ID stickers for boats and watercraft stored on the lake or shoreline racks.
  • Welcoming new members and informing them of their rights and privileges of Association membership.
  • Working with members and title companies to help facilitate members who are selling their property.

• • Routine accounting functions including payroll processing and monthly statements.
  • Payment processing for dues, food and beverage expenditures, ID card expenses, and pool guest passes.
  • Management of accounts payable for the Association and its parcels.
  • Execution and management of the Operating Budget and Lakewood Improvements Program Budget.
  • Collaboration with CPA firm(s) for monthly financial statements and annual audit preparation.
  • Assistance to auditors for annual audit and tax return preparation.
  • Support for insurance, workers’ compensation, and state sales tax audits.

• • Oversight of contracts related to parcel management, vendor services, and facilities.

• • General management of all eleven Association departments.
  • Coordination with various committees, including Activities and Food and Beverage.
  • Scheduling and cost accounting for Lakewood Oaks Clubhouse usage.
  • Coordination of fee-based banquet events.
  • Overseeing all investments whether it be financial markets and working with our Investment Advisor or our Lakewood Holding Company Investment.

• • Management of employees: 20 full time, 24 part time, and 40+ seasonal
  • Management includes payroll, benefits, and human resource functions.
  • Coordination with contractors for services such as mowing and pool maintenance.

• • Support of our Committees that have budgets like Activities and Food and Beverage as well as many other committee and club meeting requirements.
  • Provides scheduling and cost accounting for the many no fee uses of the Lakewood Oaks Clubhouse.
  • Provides sales and internal coordination of fee based banquet events.

• • Monthly financial processing and bill payment for 20 parcels within the Association.
  • Contract management for parcel vendors.

• • Collaboration with insurance brokers for renewals, claims, and policy management.
  • Oversight of property, general liability, workers’ compensation, and other insurance coverages.
  • Coordination of insurance bids and committee meetings for policy evaluation.
  • Handling insurance claims and adjustments for multifamily parcels and individual homeowners.

• • Facilitation of ACH payments for residents, including setup and processing.
  • Online payment options for dues, parcel fees, food and beverage expenses, and other charges.

• • Scheduling notary public signings by appointment.
  • Provision of notary services for LPOA residents.