The Facilities Development Committee
“FACILITIES DEVELOPMENT (Capital Improvements) COMMITTEE . . . . shall examine existing properties and make recommendations for their maintenance and development. They may make recommendations to the Board for future enhancements. They shall provide information for capital improvements and any other objectives directed by the Board.”
Advisory Committee
Lakewood Policy #3 | Committees
Purpose of the Committee
The FDC committee is an advisory committee to the LPOA Board of Directors. Our mission is to recommend the allocation of the Capital Expenditures budget and LIP (Lakewood Improvement Program), which is the variance between revenue less expenses in the Operating Budget as recommended by the Finance Committee. We make recommendations only and do not oversee any purchases, projects or repairs.
These allocations can be Capital Expenditures or lesser items that fall under repairs or maintenance not related to the everyday operation of the LPOA. This includes prioritizing allocations for:
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- All Capital Improvements Projects
- Debt allocation
- Reserve Funding management
- Planned or Unplanned Amenity and equipment repairs, updates and maintenance
Committee Members
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- Co-Chair: Terry White
- Co-Chair: Christy Nyquist
- Brooke Beebe
- Bill Fialka
- Sheryl Franke
- Karly Qualls
- Shirley Stimac
- Bethany Szczepanski
Interested in serving on this committee?
How does the Committee Track Recurring Maintenance Projects
The Facilities Development committee began to track Capital Improvements in a 10-year rolling format beginning in the early 2000’s.
Here are general examples of things that are on a recurring basis:
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- About every 3 years a Community Services truck needs to be replaced
- Every 6 or 8 years, a boat motor would need to be requested for Patrol boats
- About every 10 years, sealing parking lots
How to Read the Capital Expenditures Budget Spreadsheets
Our Capital Expenditures Budget is also known as the Lakewood Improvement Program (LIP) Budget, or the Facilities Development Budget. There are two spreadsheet views that represent our Capital Expenditure items within the Association:
10-Year-Rolling Consolidated View
This spreadsheet is managed by the Accounting Manager, and is used in audits. This is the official Capital Expenditures spreadsheet.
Annual Spending and Reserve View
This spreadsheet is managed by the General Manager, and is presented at Facilities Committee meetings. This spreadsheet takes extra steps to identify the following details for analysis:
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- The source of funding (did the funding come from the reserve fund, dues, etc)
- The last year that that project had been completed (if recurring)
- Distinguishes funds between whether they are being sent to reserves or spent that year on the project itself
- The ranked priority of incoming project requests (1 is highest priority, etc)
- Provides a place-holder for project requests that have been submitted, but not approved
- Details which staff member is the lead on the project
Budgets - Lakewood Improvements Program (LIP)
We give priority to the following items:
The Meeting Schedules
We generally meet mid-September thru mid-November in conjunction with the annual budget process. At the end of this process, we present our recommendations to the BOD who vote to adopt or change our suggestions. The meetings are generally open to the public at the beginning and then closed while the committee has work and discussion.